Starting in 2025, New York employers will be required to provide digital versions of mandatory workplace posters to employees, in addition to displaying them physically. This change ensures that employees—whether remote, hybrid, or on-site—have easy access to critical labor law information in today’s digital work environment.

Workplace posters cover essential topics such as minimum wage, anti-discrimination laws, and workplace safety. Previously, these were only required to be displayed physically in the workplace. With the rise of remote work, digital access ensures compliance and transparency for all employees.

New York vs. New Jersey Requirements

• New York: Employers must provide digital access to mandatory workplace posters, ensuring compliance across remote and hybrid teams.
• New Jersey: While physical labor law posters remain mandatory, there is no statewide legal requirement for digital access yet. However, providing digital copies is a recommended best practice for improving accessibility and compliance.

What NY Employers Must Do and Recommendations for NJ Employers:

1. Provide Digital Access: Ensure all employees, whether remote or on-site, can access digital versions of mandatory posters.
2. Ensure Visibility: Make these digital posters easily accessible, such as through an employee portal, intranet, or email.
3. Regular Updates: Keep digital versions up to date to comply with labor laws.

Key Takeaway:
Beginning in 2025, New York employers are required to provide digital access to workplace posters alongside physical displays. This ensures compliance with state labor laws while improving accessibility for remote and hybrid employees.

Action to Take:
Topaz HR makes compliance easy by offering both digital and physical workplace posters tailored to your needs. Contact us today to ensure your business is ahead of the curve.